bmwu@athena.mit.edu (Benson M. Wu) (07/28/90)
------------ Hi: A friend of mine is writing a book using Word 4.0 and she's having difficulties creating indexes and Tables. The way she writes her book is as follows. She writes each chapter one by one and numbers each of the chapters from page 1. She creates indexes for each chapter using Word's "Insert Index" feature. However, now the book is almost finished. She wants to combine all the indexes for each chapter into one Big index (to be located at the end of the book). But she doesn't know how she should do this. I told her that if she's got the final version set, she could start each chapter at the appropriate page numbers instead of always from page 1 and the indexes associated with each chapter will be updated accordingly. Am I correct? I can't find anything explicit in the Word manual. Assuming this can be done, how can she merge all the indexes into one appropriately? Alternatively, should she merge all the chapters? I don't like this idea. I think she's going to end up with a huge document which will take forever to edit and save. Her second problem is with Tables. She used the Insert Table command to start a 2-column table. She then started typing away. After she typed in approximately 100 entries (rows), she goes into the PageView mode. However, she can only see the first 25 rows. In other words, she can only see page 1. Page 2 and the rest are blank. Somehow Word put all her entires into page 1, but because she has so many entires, only the first 25 rows show up on page 1. I am not sure what it would be like if she tries to print them out. The same thing is observed when I use Print Preview. Repagination does not fix this problem. I cna't find anything in the manual about this either. Please help as her deadline is fast approaching, < 7 days. sorry to impose on the net like this, but it's quite urgent to her. Thanks in advance. Benson M. Wu bmwu@athena.mit.edu
sharon@athertn.Atherton.COM (Sharon Veach) (07/28/90)
In article <1990Jul28.114105.17860@athena.mit.edu> bmwu@athena.mit.edu (Benson M. Wu) writes: >------------ >In Word, she wants to combine all the indexes for each chapter into >one Big index (to be located at the end of the book). Use the "Next" menu item in Page setup to let the system process the chapters in order. The indexer should then "do the right thing". Be warned -- previous (Microsoft Word 3.02) versions of the index processing facility were unable to handle large indices. IF you have not used sub-index headings (I forget the proper name for this) you could probably process some of the indices separately, then "Sort" them from the Utilities menu. > Alternatively, should she merge all the chapters? Word will run out of memory/power to do anything. The book would then be uneditable, unsavable, un-indexed, in brief, hosed. > Her second problem is with Tables. She used the Insert Table >command to start a 2-column table. She then started typing away. >After she typed in approximately 100 entries (rows), she goes into >the PageView mode. However, she can only see the first 25 rows. In other >words, she can only see page 1. Page 2 and the rest are blank. Somehow >Word put all her entires into page 1, but because she has so many entires, >only the first 25 rows show up on page 1. Your safest option, since I don't know what setting is causing this problem, is to create 4 Tables of 25 entries each. The easiest way to do this is to go to the first 25 entries, and drag the mouse from the left-most column in row 1 to the lastmost column in row 25, Copy it, go to a place that has a paragraph marker NOT associated with the 100-entry table, and do a Put/Paste (i forget the word on the menu -- it's Control-V). Repeat this for the rest of the table. If you want it to look a little nicer, I'ld make each table 20 rows long -- this lets you put a running caption on each page letting folks know what they are looking at. Note that when there are tables, the Preview page will not let you reset the page delimiters. Dunno why. Good luck. Sharon -- not a company spokesperson
miscord@hubcap.clemson.edu (Michael Scordilis) (08/01/90)
In article <1990Jul28.114105.17860@athena.mit.edu>, bmwu@athena.mit.edu (Benson M. Wu) writes: > ------------ > Alternatively, should she merge all the chapters? I don't like > this idea. I think she's going to end up with a huge document which will > take forever to edit and save. > In fact it is recommended that a book is written with chapters saved as separate documents. Provided that the entries in the TOC and the index have been marked correctly, when ready for printing you can link all chapters by choosing "next file" from Document (also have page number to Auto in Section). Then you can compile the TOC and idex for the whole book as if it was a signle file, and print it. i I have found the book "Microsoft Word 4.0, Made Easy", by Paul Hoffman (McGraw-Hill) extrmely useful. Good luck to you friend. Michael Scordilis